Job Opportunity: Election Program Coordinator - Absentee

Interested in joining the Buncombe County Election Services team? We currently have a full time, permanent election program coordinator position open.

Job title: Election Program Coordinator – Absentee - apply online

Buncombe County is a caring community in harmony with its environment where citizens succeed, thrive, and realize their potential. Our mission is to promote a healthy, safe, well-educated, and thriving community with a sustainable quality of life; to provide effective and efficient government our citizens can trust; and to deliver needed service through a responsive work force committed to excellence, integrity, and teamwork.

Purpose of the position

An employee in this position is responsible for the management of all aspects of conducting absentee-by-mail voting. This employee will lead a team who will perform the administrative duties of absentee-by-mail voting.  An employee in this position is also responsible for the administrative work in creating all written materials needed for training election workers and conducts all election worker training, as well as the management of a support team. Work requires that all materials meet the guidelines of election law and department standards.

Minimum Education, Training and/or Experience (required at time of hire): 

Bachelor’s degree in a related field and one (1) year of experience; or an equivalent combination of education and experience. Experience creating training materials and/or conducting training; or an equivalent combination of education and experience.

Additional Training and Experience: 

Certified North Carolina Elections Administrator preferred.

Essential Functions of the position:

• Oversees all absentee-by-mail processes including database management, chain of custody, mailing services.
• Manages support team and enforces workplace conduct and policies.
• Conducts all absentee presentations to the Board.
• Reviews, tracks and reports on status of absentee ballot processing.
• Ensures proper archiving of absentee ballots and materials.
• Performs specialized preparatory administrative work in designing and creating all written materials needed for training, which include, instruction manuals, brochures, and all necessary PowerPoints and documents used for training election workers.
• Conduct in-person and/or online elections trainings for Early Voting and Election Day workers.
• Conduct in-house temporary worker trainings.
• Ability to keep up to date with changes related to election laws, processes and standards and apply those to changes in a timely manner.
• Ability to adapt quickly and effectively in a work environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.
• Requires being dependable, organized, and task-oriented, with perseverance and excellent follow-through.
• Performs other related duties as assigned.

Knowledge, Skills, Abilities:

• Create well-written and visually pleasing documents.
• Present high quality, engaging training in-person and virtually.
• Use different training methods for diverse groups of people of varying ages and technological capability.
• Effectively use technology to assist with training, including computer set-up, AV equipment, and supplies.
• Ability to answer inquiries independently and stay up-to-date with election law and administration.
• Coordinate with printing vendors for printing of training materials and manuals.
• Acquire and coordinate with training venues.
• Communicate effectively in person, email and by telephone with poll workers, co-workers, and vendors.
• Liaison with the NC State Board of Elections.
• Ability to follow complex oral and written instructions.
• Must use independent judgement and work with little direct supervision as situations warrant.
• Establish and maintain effective working relationships in a team as necessitated by work assignments.
• Willingness to cross train

Department: Election Services 

Location: Asheville, NC

Job Posting End Date: January 30, 2022

Salary Range: $22.50 - $29.81

Buncombe County Government realizes the importance of a diverse professional workforce and the need to foster a responsive and innovative organizational culture, one that fully engages all of our employees, honoring and building on each employee's unique experiences, opinions, and perspective.

It is the policy of Buncombe County to provide equal employment opportunities (EEO) to all persons regardless of race, color, religion, sex, national origin, political affiliation, physical or mental disability, age, veteran status, genetic information, sexual orientation, gender identity or any other legally protected class under federal or NC State law. In addition the Agency expressly prohibits any form of workplace harassment or discrimination.

Applicants for employment are invited to participate in the affirmative action program by reporting their status as a protected veteran or other minority. In extending this invitation, we advise you that: (a) workers (applicants) are under no obligation to respond but may do so in the future if they choose; (b) responses will remain confidential within the human resource department; and (c) responses will be used only for the necessary information to include in our affirmative action program. We are a company that values diversity. We actively encourage women, minorities, veterans and disabled employees to apply. Refusal to provide this information will have no bearing on your application and will not subject you to any adverse treatment.

See the entire job posting and apply here.